Welcome to the exhibitor’s registration platform for Velo-city 2025 Gdansk. To order a booth, we kindly ask you to follow these three steps:

  1. Create an account
  2. Activate your account via your email address
  3. Order your booth (editable until 30 April 2025)

 

You are at step 1. Please fill out the form below and send it by clicking the "Register" button.
You will receive an e-mail with an activation link. Once the account is activated, you can start ordering your exhibitor package and any additional furniture and services.

Attention: all instructions will be sent to the email address provided in the form below.

Exhibitor Registration Form

GDPR Information Clause
 

GDPR Information Clause.

 

INFORMATION

IN ACCORDANCE WITH THE REGULATION OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL (EU) 2016/679 OF APRIL 27, 2016 ON THE PROTECTION OF NATURAL PERSONS WITH REGARD TO THE PROCESSING OF PERSONAL DATA AND ON THE FREE MOVEMENT OF SUCH DATA AND REPEALING DIRECTIVE 95/46/EC (GENERAL DATA PROTECTION REGULATION; HEREINAFTER: GDPR), WE INFORM YOU THAT:

  1. The administrator of your personal data is Międzynarodowe Targi Gdańskie SA with its registered office in Gdańsk (80-560) at ul. Żaglowa 11, registered in the Register of Entrepreneurs kept by the District Court in Gdańsk, VII Economic Division under KRS number 0000038362, NIP [Tax ID No.]: 584 025 37 05, with a share capital of 48,242,650 PLN.
  2. Contact with the Administrator is possible in writing at the address indicated in point 1 and via email at: do@mtgsa.com.pl.
  3. Your personal data will be processed for:
    1. To execute the concluded agreement - based on Article 6(1)(b) of the GDPR, i.e., the processing is necessary for the performance of a contract to which the data subject is a party, or to take action at the request of the data subject prior to entering into a contract,
    2. performing legal obligations, including effecting tax settlements and keeping accounting records – under Article 6 (1) (c) of the GDPR, i.e. processing is necessary to perform legal obligations of the Controller;
    3. for the potential establishment, pursuit, or defense of claims between you and the Administrator - based on Article 6(1)(f) of the GDPR, i.e., based on the legitimate interest pursued by the Administrator, which is the possibility of pursuing claims.
    4. For archival (evidential) purposes as a realization of the legitimate interest in securing information in the event of a legal need to demonstrate facts and compliance with obligations - based on Article 6(1)(f) of the GDPR.
    5. for purposes explicitly indicated in voluntary consent - to the extent and for the purpose specified in the consent.
  4. No decisions with regard to you will be taken in an automated manner (subject to point 10), including in the form of profiling.
  5. Your personal data may be disclosed to our IT service providers, entities providing security services for the AMBEREXPO facility, advisory, legal, and accounting services, entities authorized by law (e.g., police, tax authorities, courts, prosecutor's office, customs authorities), and our subcontractors acting on our behalf, particularly the Gdańsk Tourism Organization based in Gdańsk at ul. Uczniowska 22, NIP 583 288 72 98, which is a co-organizer of the conference titled "Velo-city 2025" and thus a co-administrator of personal data.
  6. Your personal data may be made available to entities and authorities authorized to process such data under the law.
  7. The Administrator does not intend to transfer your personal data to countries outside the European Economic Area or to international organizations.
  8. The period of processing your data is as follows:
    1. In connection with the performance of the agreement concluded by you with the Administrator regarding participation in the "Velo-city 2025" conference, your personal data will be processed for the duration of the agreement until its completion and settlement, as well as for the period required by applicable law.
    2. . In the context of the Administrator's operational activities, including statistics and reporting, your personal data will be processed until the legitimate interests of the Administrator that serve as the basis for this processing cease to exist, as well as for the period required by law.
    3. . For archival (evidential) purposes, as a realization of our legitimate interest in securing information in case of legal needs to demonstrate facts and compliance with obligations - until the legitimate interests of the Administrator that serve as the basis for this processing cease to exist, as well as for the period required by law.
    4. For purposes specified in voluntary consent - for the period indicated therein or until its withdrawal, whichever occurs first.
  9. After the above periods, personal data will be retained until any claims expire.
  10. We also inform you that your personal data in the form of images recorded by monitoring at the AMBEREXPO facility will be processed to ensure the safety of individuals present on the premises of AMBEREXPO, as well as to secure property based on Article 6(1)(f) of the GDPR. Being present on the premises of AMBEREXPO is tantamount to consent to the processing of personal data as indicated in this point. The consequence of refusing to provide such data is the lack of authorization to remain on the premises of AMBEREXPO.
  11. Your data referred to in point 10 will be processed in an automated manner - monitoring cameras continuously record images, and recordings will be stored depending on the amount of recorded data - until overwritten, no longer than three months from the time of recording or until the legal proceedings based on law are definitively concluded.
  12. You have the right to: access your personal data, rectify them, erase them, restrict processing, object to the processing of data, and the right to data portability.
  13. To the extent that the basis for processing your personal data is consent, you have the right to withdraw it. The withdrawal of consent does not affect the lawfulness of processing carried out based on consent before its withdrawal.
  14. To exercise the rights mentioned above, please contact the Administrator (contact details provided above).
  15. Moreover, you have the right to file a complaint with a supervisory authority dealing with personal data protection (President of the Personal Data Protection Office) if you think that processing of data violates the GDPR.
  16. Providing data is voluntary, but necessary to the extent that we process your personal data for the purpose of concluding and executing an agreement with the Administrator (in particular, to the extent necessary for the execution of orders, participation agreements in Fairs, organization and settlement of Fairs, conferences, accompanying events, and other events), and failure to provide such data may result in the refusal to conclude an agreement with you.
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Position

  • owner of the company
  • president/chairman/managing director
  • manager
  • specialist
  • student/trainee
  • other

Exhibitor / Buyer / Invoice Data

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Exhibitor information

  • manufacturer
  • trader
  • other
  • service company

User data / contact data / Login data

EXHIBITOR CONSENTS

I hereby certify that I provide my data voluntarily and understand my rights to access, update, rectify, or restrict it, as outlined in the Act of 10 May 2018 (Journal of Laws 2018, item 1000). I also understand my right to lodge a complaint or transfer my data.

The administrator of personal data is Międzynarodowe Targi Gdańskie S.A. (MTG SA), registered in Gdańsk, Poland. MTG SA protects all personal data provided during registration, applying strict technical and organisational measures to prevent unauthorised access. Personal data is not shared or sold to third parties without consent.

I confirm I am authorised to share the personal data of individuals listed in my application form and will inform them of MTG SA's data processing policy. I understand this information aids in managing health protocols, such as those related to COVID-19, and ensures contact with Trade Fair participants if needed.

CONSENT TO BE CONTACTED BY MTG ON MTG INITIATIVE:

To receive updates from MTG about events — particularly regarding reservation deadlines, participation applications, and promotions:

I consent to receive MTG marketing information via email newsletters and agree to the processing of my personal data for MTG’s marketing purposes (until consent is withdrawn), in line with the Act of 18 July 2002 on electronic services;

I also allow Międzynarodowe Targi Gdańskie S.A. (Gdańsk International Fair Co.) or its authorised institutions to store and repeatedly process my data per the Act of 29 August 1997 on Personal Data Protection and to share it with third parties for promotional and commercial purposes.

FAQ

I received a warning that my e-mail address already exists in the system
the warning indicates that your e-mail address has been used in the past to register in the system. If you have forgotten your password, please use the [I forgot my password] link on the login screen. If you have registered in the past, you only need to enter/reset your password, with no need of registering again.

What does the "*" sign next to a text box stand for?
The "*" sign next to a text box means that it must not be left blank.

other registration problem
we’re happy to help, please contact pomoc@exposupport.pl for more assistance.